This is the application form for Additive Manufacturing Area in JIMTOF 2024. If you would like to apply for JIMTOF 2024, please click here to apply.
Provisions of the Exhibition Agreement for Additive Manufacturing Area in JIMTOF 2024

In conjunction with participation in Additive Manufacturing Area in JIMTOF 2024 to be held from Tuesday, November 5 to Sunday, November 10, 2024 (hereinafter referred to as the Area), the applicant wishing to participate in the Area (hereinafter referred to as the "Applicant") and Tokyo Big Sight Inc. (hereinafter referred to as "TBSI") hereby agree to observe these "Provisions of the Exhibition Agreement", "Exhibition Guidelines", as well as the "Exhibitors’ Manual" and such other rules and regulations that TBSI establishes and provides to the Applicant (hereinafter collectively referred to as the "Provisions of the Exhibition Agreement").

◆ Article 1. - Application for Exhibition and Agreement
The application for participation in the Area and execution of the agreement therefor shall take effect when the Applicant submits the prescribed application form to TBSI and TBSI receives the same from the Applicant.
◆ Article 2 – Size of Exhibition Area and Location of Exhibition Booth
The size of the exhibition area shall be coordinated by TBSI based on the number of booths requested by the Applicant in the prescribed application form and notified to the Applicant by TBSI with the official approval of participation in the Area. The location(s) of the exhibition booth(s) shall be determined by the allocation of booths by TBSI. TBSI shall notify the Applicant of the location of the exhibition booth(s) after the booth allocation is determined. The Applicant shall have no right to object to, or request a change of, the location of the exhibition booth(s) once determined by TBSI (hereinafter the size of the exhibition area and the location of the exhibition booth(s) determined as above shall be referred to as the "Exhibition Space").
◆ Article 3. - Conclusion of Agreement
TBSI shall notify the Applicant, if it is the case, that the application to participate in the Area has been accepted. The agreement shall be deemed concluded when TBSI sends the Applicant an official notification of approval to participate in the Area, upon which the Applicant shall acquire the right to use the Exhibition Space as an Exhibitor.
◆ Article 4. – Payment of Booth Rental Fee
  1. Based upon the size of the exhibition area stipulated in Article 2 hereof, TBSI shall invoice the booth rental fee set forth in “Exhibition Guidelines” to be established by TBSI. The Applicant shall be obliged to pay the booth rental fee invoiced by TBSI by way of remitting payment to the bank account indicated on the invoices by the due dates designated in the respective invoices.
  2. If the Applicant is a member of an organization and the organization itself invoices and collects the booth rental fee on behalf of the Applicant, the payment to the relevant organization by the Applicant shall be deemed the payment of the booth rental fee to TBSI by the Applicant (the same shall apply with respect to the payment and receipt of the booth rental fee stipulated in these Provisions of the Exhibition Agreement).
◆ Article 5. – Bank Transfer Fee, Etc.
Any and all fees and charges that may arise with respect to the payment of the fees related to participation in the Area (such as remittance charges, Japanese yen exchange handling fees, commissions for receiving and remitting payment in foreign currency, correspondent bank charges, inward remittance charges, etc.) shall be borne by the Applicant. If the full payment is not made, the Applicant shall be required to pay to TBSI, in addition to the shortfall, an amount of not more than JPY 10,000 to cover extra administrative expenses resulting therefrom.
◆ Article 6 - Period of Use of Exhibition Space
The Exhibition Space may be used during the Fair period, which is from Tuesday, November 5 to Sunday, November 10, 2024, and during the period from the first day of delivery to the completion of removal to be notified by TBSI to the Applicant separately herefrom; provided, however, that the Applicant may lose the right to use the Exhibition Space before the last day of removal to be notified by TBSI, if TBSI considers that the Applicant has completed work to restore the space to the original conditions stipulated in Article 16 hereof.
◆ Article 7 - Prohibition of Assignment of Exhibition Space
The Applicant may not pledge, hypothecate, assign or sublease all or any part of the Exhibition Space to any third party, whether for consideration or otherwise, nor may the Applicant swap the Exhibition Space with that of another Exhibitor, except to the extent that it may cause a co-exhibitor or represented company who has submitted a prior written notification to and obtained the permission from TBSI in advance to use or sublease a part of the Exhibition Space.
◆ Article 8 - Cancellation or Modification of Exhibition Agreement
  1. The Applicant may not cancel or modify the Exhibition Agreement, in principle, whether in whole or in part, except to the extent that the Applicant notifies TBSI of such intention in writing or otherwise and obtains its consent thereon, in which event, however, the Applicant shall be required to pay a penalty to TBSI in the amount set forth in the table below, according to the date on which TBSI receives notification in writing or otherwise from the Applicant.
    Deadline Cancellation fee
    On or after the date on which the lump sum payment for the booth rental fee is due 100% of the booth rental fee (total amount inclusive of tax)

    If any amount of the booth rental fee is already paid, all or part of the amount already paid shall be applied to the cancellation fee. Further, the amount of the cancelation fee to be paid when a part of the Exhibition Agreement is cancelled shall be calculated based upon the amount of the cancellation fee corresponding to the size of the exhibition area to be cancelled.

  2. If the Applicant loses its status as a member of an organization, this shall constitute a modification of the agreement, and the status of the Applicant thereunder shall be changed to that of a "non-member." In this case, TBSI shall additionally charge the Applicant for the amount to cover the difference in the booth rental fee, and the Applicant shall pay such amount to TBSI.
  3. If TBSI considers that any of the items set forth below has occurred with the Applicant, TBSI may cancel the Exhibition Agreement without any prior notice, in which case, TBSI shall not be required to return to the Applicant any amount of the booth rental fee already received, and TBSI shall not be held liable for any damage, etc. to the Applicant as a result thereof, and be entitled to demand compensation from the Applicant for damage, etc. If the Exhibition Agreement is cancelled during the period of the Fair, the Applicant must forthwith discontinue all actions relevant to participation in the Area and restore the Exhibition Space to its original condition at its own expense as stipulated in Article 16 of this Agreement pursuant to instruction from TBSI:
    i) If there is a risk that the Applicant may violate the purpose of the Area;
    ii) If there is a risk that the Applicant may disturb public order or offend good morals;
    iii) If there is a risk that the Applicant may inconvenience other exhibitors;
    iv) If there is a risk that the Applicant may cause damage to the building of the venue, or to the facilities or instruments installed thereat;
    v) If the Applicant is found to be an organized crime group, a member of an organized crime group, a person or organization affiliated with an organized crime group, a corporate extortionist or a group engaging in criminal activities under the pretext of conducting social campaigns or political activities, etc. (hereinafter collectively referred to as the "Antisocial Forces");
    vi) If any false statement is made in the application form to participate in the Area;
    vii) If any change is made to the contents of the exhibit but approval of TBSI is not obtained thereon;
    viii) If the Applicant breaches any of the Provisions of the Exhibition Agreement or fails to comply with TBSI's instructions;
    ix) If any of the foregoing items occur to the co-exhibitor or represented company of the Applicant;
    x) If the Applicant commits any act that is not appropriate at the Area; or
    xi) If the Applicant is otherwise considered to hinder the management and operation of the Area.
◆ Article 9 - Change of Schedule and Cancellation of Fair
  1. TBSI may change the dates, opening hours and size of the venue or cancel the Area itself in the event of a natural disaster, a large-scale epidemic of an infectious disease, due to regulations or at the request of the government, an administrative agency or a public institution or an organization similar to the foregoing, if the land or building where the Area is to be held becomes unsuitable, or due to other force majeure events beyond the control or responsibility of TBSI.
  2. TBSI shall not be held liable for any damage that the Applicant may suffer as a result of the circumstances provided for in the preceding paragraph.
  3. When the dates, opening hours or size of the venue are to be changed pursuant to the provision of Paragraph (1) above, TBSI shall be entitled to take necessary actions without securing the consent of the Applicant, and the Applicant may not terminate or modify the Exhibition Agreement because of the change that may be made.
  4. If the Fair is to be canceled pursuant to Paragraph (1) above, TBSI shall return to the Applicant the booth rental fee already paid to TBSI after deducting therefrom the amount set forth in the table below as necessary expenses. If the Applicant has not paid the booth rental fee by the time a decision is made to cancel the Fair, the Applicant shall be obliged to pay to TBSI the applicable amount set forth in the table below.
Date of decision to cancel Fair Necessary expenses deducted from the booth rental fee
By Thursday, February 29, 2024 0% of the booth rental fee (total amount inclusive of tax)
Between Friday, March 1 and Friday, May 31, 2024 10% of the booth rental fee (total amount inclusive of tax)
Between Saturday, June 1 and Monday, September 30, 2024 20% of the booth rental fee (total amount inclusive of tax)
Between Tuesday, October 1 and Monday, October 28, 2024 50% of the booth rental fee (total amount inclusive of tax)
On or after Tuesday, October 29, 2024 100% of the booth rental fee (total amount inclusive of tax)
◆ Article 10 – TBSI’s Care and Exemption from Liability
  1. During the period of the Area as well as the period for delivery and removal of the exhibits, TBSI shall endeavor to manage and preserve the exhibits and the venue in general by exercising due care as a good manager. TBSI shall be entitled to request the Applicant to suspend or restrict delivery and removal of the exhibits or performing demonstrations or otherwise effect other measures as may be necessary for the smooth operation of the Area, in which event, the Applicant shall be required to immediately effect such measures as may be requested by TBSI at its own cost.
  2. If the Applicant fails to effect the necessary measures as set forth in the preceding paragraph, TBSI shall be able to effect such necessary measures on behalf of the Applicant, and the cost and expenses needed for such measures shall be borne by the Applicant. TBSI shall not be responsible for any damage that may be suffered by the Applicant as a result thereof.
  3. TBSI shall not be held liable in any way if any of the Applicant’s exhibits, decor or other similar items are damaged or stolen if it results from a natural disaster, force majeure event, or for other reasons not attributable to TBSI.
◆ Article 11 - Applicant's Duty of Care
  1. The Applicant shall, by its own responsibility and at its own cost, exercise due care for the proper management of its exhibits, decor or such other items during the period of the Fair as well as the period for delivery and removal, and endeavor for a smooth operation of the Area pursuant to the Provisions of the Exhibition Agreement during the course of delivery and removal and performance of demonstrations, etc.
  2. The Applicant shall be liable, personally, or jointly and severally with its agent, for any damage that may be caused to TBSI or a third party due to an intentional act or negligence of itself or of its agent.
  3. The provisions of the preceding two paragraphs shall apply mutatis mutandis to co-exhibitors and represented companies.
  4. The Applicant shall be liable, jointly and severally with co-exhibitors or represented companies, as the case may be, with respect to the liabilities of co-exhibitors or represented companies under paragraph (2) of this Article, which applies mutatis mutandis pursuant to the immediately preceding paragraph, or under the preceding paragraph.
◆ Article 12 - Exhibits
  1. The Applicant may designate as its exhibits those articles that are shown in the “Items to be exhibited” incorporated in the “Exhibition Guidelines” that TBSI establishes separately herefrom, and may exhibit only those articles that are approved by TBSI in advance.
  2. If the Applicant exhibits an article in violation of the preceding paragraph, and TBSI requires the Applicant to immediately remove such article, the Applicant must immediately do so at the Applicant's expense.
  3. If the Applicant fails to remove the article immediately as required under the preceding paragraph, TBSI shall be entitled to take necessary measures on behalf of the Applicant, and the cost and expenses needed for such measures shall be borne by the Applicant. TBSI shall not be liable for any damage that may be caused to the Applicant as a result thereof.
◆ Article 13 – Obligation to Pay Fees for Use of Facilities
  1. When the Applicant finds it necessary to use the facilities and/or services provided by TBSI (hereinafter referred to as “Ancillary Facilities”), the Applicant must go through the formalities prescribed in the "Exhibitors’ Manual" established by TBSI separately herefrom and pay the prescribed fees by the respective prescribed due dates.
  2. If co-exhibitors or represented companies deeds the Ancillary Facilities, the Applicant shall be responsible to go through any and all necessary formalities therefor and pay the fees that may be necessary in relation thereto.
  3. If the Applicant is a member of an organization, the provisions of Article 4, paragraph 2 shall apply mutatis mutandis.
◆ Article 14 – Execution of Decorative Work
  1. Any decorative work must be executed by the Applicant by its own responsibility and at its own cost within the Exhibition Space.
  2. When performing decorative work, the Applicant shall be required to abide by the relevant provisions of the "Exhibitors’ Manual" established by TBSI separately herefrom.
  3. If the Applicant executes any decorative work in violation of the preceding paragraph, TBSI may require the Applicant to immediately carry out such work as may be necessary to repair or rectify it at the Applicant's expense. In such a case, the Applicant must immediately repair or rectify the relevant decoration.
  4. If the Applicant fails to immediately repair or rectify the relevant decoration as required under the preceding paragraph, TBSI shall be entitled to repair or rectify it or take such other measures as TBSI may deem appropriate, and the cost and expenses therefor may be charged to the Applicant. TBSI shall not be liable for any damage to the Applicant that may result from this action.
◆ Article 15 - On-the-Spot Inspections
  1. When it is necessary for the reason of security, fire, or crime prevention, or otherwise necessary for the purpose of administration and operation of the venue, TBSI or its representative may, with proper prior notice to the Applicant, enter and inspect the Exhibition Space, and take any measures deemed appropriate by TBSI, in which event the Applicant shall be required to cooperate with TBSI in taking such appropriate measures.
  2. When an appropriate measure must be taken emergently, it shall be deemed sufficient if TBSI gives an ex post facto report thereof to the Applicant.
◆ Article 16 - Restoration to Original Conditions
  1. The Applicant shall return the Exhibition Space to TBSI after removing all exhibits, decorations and all other fixtures and equipment set up by the Applicant within the Exhibition Space at its own expense and restore it to its original condition (hereinafter referred to as the "Restoration to Original Condition") by the expiration of the period of the right to use the Exhibition Space.
  2. If the Applicant fails to restore the Exhibition Space to its original conditions pursuant to the preceding paragraph, it shall be deemed that the Applicant has relinquished its rights of ownership to any and all exhibits, decorations and all other articles left in the Exhibition Space, and TBSI can dispose of any such articles at its discretion and may charge the cost and expenses therefor to the Applicant. The Applicant may neither make any claim nor raise an objection toward TBSI in connection therewith.
  3. In restoring the Exhibition Space to its original conditions, the Applicant may not request TBSI to purchase any of its exhibits, decorations or other articles, demand payment of compensation for removal, or make any other claim whatsoever to TBSI.
◆ Article 17 - Prohibited Acts
The Applicant may not commit any of the following acts: i) Selling exhibits on site (excluding books and literature on the exhibits or articles otherwise approved by TBSI);
ii) Displaying exhibits, performing decorative work, distributing catalogs or otherwise engaging in advertising activities outside the Exhibition Space within the building and site of the venue, except to the extent otherwise approved by TBSI in advance;
iii) Engaging in any act that may cause inconvenience to other exhibitors, visitors or TBSI;
iv) Engaging in any act that may cause damage to the building, facilities or site of the venue, including the Exhibition Space;
v) Engaging in any acts that are prohibited under the Provisions of the Exhibition Agreement; and
vi) Engaging in any other acts or actions that TBSI considers inappropriate.
◆ Article 18 - Observance of Regulations
The Applicant shall be required to observe the Provisions of the Exhibition Agreement. TBSI may, under compelling circumstances, modify any of these regulations. The Applicant hereby agrees to such modifications in advance and shall be required to observe the regulations so modified pursuant thereto.
◆ Article 19 - Handling of Personal Information
  1. When the Applicant obtains personal information at the Area, it must comply with the Act on the Protection of Personal Information and other applicable laws and regulations, and acquire, manage, and administer such information in an appropriate manner.
  2. When using personal information, the purpose of use must be announced and notified in advance, and the relevant information must be used within the scope of purpose so announced or notified.
  3. Any dispute that may arise with a third party in relation to the acquisition, management or administration of personal information shall be resolved at the responsibility of the Applicant.
◆ Article 20 - Jurisdiction
Both parties hereto agree that the Tokyo District Court shall have jurisdiction for the first instance over any litigation that may arise between the parties in relation to the Exhibition Agreement. In the event of such proceedings, any and all provisions shall be interpreted on the basis of the Japanese language version and in accordance with the laws of Japan.
◆ Article 21 - Status of Organizing and Supporting Organizations
Any acts that organizing or supporting organizations commit toward the Applicant with respect to the payment and receipt of the booth rental fee provided for in the Provisions of the Exhibition Agreement (Article 4, paragraph 2) or other matters that TBSI entrusts with the organization in relation to holding of the Area shall be deemed as the acts of TBSI, and the acts that the Applicant commits toward the organization in relation thereto shall be deemed as acts committed toward TBSI.
◆ Other Matters
Article 22.
The Applicant cannot request TBSI to issue invitation guarantee letters or such other documents that may be necessary for the Applicant to have visas issued.
Article 23.
Any matters not provided for in the Provisions of the Exhibition Agreement shall be handled in accordance with the provisions of rules and regulations established by TBSI separately herefrom. Other matters not provided for herein or therein and any matters concerning ambiguities found shall be treated as determined by TBSI and notified to the Applicant.

Provisions of the Exhibition Agreement for Additive Manufacturing Area in JIMTOF 2024 in PDF, please click here

Privacy Policy (Personal Information Protection Policy)
Tokyo Big Sight Inc. (hereafter known as Tokyo Big Sight) performs operation and management of the Tokyo International Exhibition Center and conducts organization of trade fairs and building management.
Tokyo Big Sight recognizes that the protection of personal information is very important and considers it to be a social responsibility and duty. Therefore, the following Privacy Policy have been defined and all employees should be familiarized with the contents.
  1. Collection, Usage, and Provision of Personal Information
    When Tokyo Big Sight acquires personal information, the purpose of usage must be clarified and the information must be gathered in legal and fair means. The usage and provision of personal information must remain within the clarified and predefined usage and provision.
  2. Purpose of Usage for Personal Information
    Tokyo Big Sight uses personal information gathered from customers for the following purposes.
    (1) Contact parties or follow procedures related to the use of facilities managed by Tokyo Big Sight.
    (2) Provide Information related to exhibitions, conferences, and other business activities organized by Tokyo Big Sight.
    (3) Perform tasks including sending information and necessary materials, confirming receipts, payment to parties that have applied for an exhibition, or conference organized by Tokyo Big Sight.
    (4) Perform surveys related to improving customer satisfaction, related to the planning and development of organizing an event, or providing building services.
    (5) Send the Tokyo Big Sight promotional magazine or invitations to Tokyo Big Sight organizing events.
    (6) When personal information is gathered for other purposes, the purpose of usage is clarified.
    (7) Comply with laws, directives, and guidance from governmental organizations.
  3. Provision to Third Parties
    Tokyo Big Sight will not provide or disclose personal information provided by customers to third parties except in cases where the customers’ consent is given or where the information must be supplied for legal reasons. However, necessary personal information may be provided to the subsidiary company Big Sight Service Corp. for the purpose of providing a requested service.
  4. Outsourcing
    Tokyo Big Sight may outsource the handling of personal information in order to fulfill the purpose of usage. The entrusted parties enter into a contract with the personal information protection protocols so that the handling of personal information continues to be managed and controlled.
  5. Proper Management of Personal Information
    Tokyo Big Sight takes appropriate safety measures for collected personal information to prevent unauthorized access, falsification, destruction, leakage, or loss. Employees who handle personal information are provided with training and educational activities to protect personal information.
  6. Disclosure, Correction, or Deletion of Personal Information
    Tokyo Big Sight endeavors to manage the latest and most accurate personal information. Tokyo Big Sight will promptly comply with customer requests to check, change, or correct registered information, to stop providing services, or to delete registration.
  7. Compliance to Laws and Other Standard Practices
    Tokyo Big Sight practices the handling of personal information according to laws and other standard practices, and constantly strives to make improvements to the above activities.

（Questions and comments about personal information）
E-mail：privacy-info@tokyo-bigsight.co.jp
Personal information management: FAX:+81-3-5530-1222

General Privacy Statement on the organization of trade fairs
The below provides you with an overview concerning our collection and processing of your personal data as well as your rights under the privacy law and privacy policy of Tokyo Big Sight Inc., when conducting organization of trade fairs. EU Commission made an adequacy decision based on Article 45 GDPR to Japan on 23 January, 2019. Tokyo Big Sight Inc. manages your personal data in accordance with the framework for the adequacy decision agreed by Japan and EU.
  1. Name and contact information for responsible person
    The responsible party is:
    Tokyo Big Sight Inc.3-11-1 Ariake, Koto-ku, Tokyo 135-0063 JAPAN
    Email: privacy-info@tokyo-bigsight.co.jp
    FAX: +81-3-5530-1222

    You can reach our data protection officer at:
    Tokyo Big Sight Inc.
    Personal information management
    3-11-1 Ariake, Koto-ku, Tokyo 135-0063 JAPAN
    Email: privacy-info@tokyo-bigsight.co.jp
    FAX: +81-3-5530-1222
  2. Purposes of processing the data
    Tokyo Big Sight Inc., co-organizer, and its contractor process your registered personal data for the purposes as below, if you give us your consent.
    (1) To satisfy contractual requirementsTokyo Big Sight Inc., co-organizer, and its contractors may use personal information registered with consent beforehand for the purpose of satisfaction of contractual requirements.
    (2) To send e-mail newsletterTokyo Big Sight Inc.usually use email for provision of informationrelated to exhibitions, conferences, and other business activities organized byTokyo Big Sight Inc.
    (3) To answer the inquiry, if any
    (4) Correspondence to the request, if any(e.g. providing the show brochure or information, etc.)
    (5) To introduce vendor/service provider for the exhibition
    (6) To provide information from vendor/service provider for the exhibition
    (7) To introduce seminar/event/exhibition(8)To investigate and analyze access tendencies of official websiteof the respective exhibition organized by Tokyo Big Sight Inc.
  3. Recipients of the data
    Only those who absolutely need your data to satisfy our pre-contractual, contractual and legal obligations or to communicate with you will receive access to said data. These can include:
    ・Tokyo Big Sight Inc.
    ・Co-organizer of the exhibition
    ・Contractors of respective exhibition organizedby Tokyo Big Sight Inc.
    ・Data processorassigned by Tokyo Big Sight Inc.
    ・Exhibitors who utilize lead retrieval system at the respectiveexhibition organizedby Tokyo big Sight Inc.
    Additional data recipients can be those to whom you have given your consent for data transmission on a case-by-case basis.
  4. Transmission to Japan
    Japan hastheadequacy decision by the EU Commission. With your consent or to satisfy contractual or legal obligations, we transmit data to Japan. Tokyo Big Sight Inc. manages personal data with appropriate protection measures such as identification and recognition of access, restriction, management of authorization, recording, measure for the malware, and safety measure at data transmission. You canget detail of measures with contact to Tokyo Big Sight Inc.
  5. Categories of personal data concerned
    Tokyo Big Sight Inc. will collect and processyour personalinformation such as your name, name of company, section, position, address, phone number,fax number, e-mail address, country, and business category.
  6. Duration of storage
    Your data will be stored until our contractual obligations have been met. The data will be deleted if your knowledge is no longer necessary or if the purpose ceases to exist.
  7. Your rights under the data privacy law
    With respect to personal data concerning you, you have the right to access your information, rectification, erasure, restriction of processing, and data portability.
    At any time you can revoke consent given to us to process your personal data with effect for the future.EU residentsalso have the right to lodge a complaint with a supervisory data protection authority according to Article 77 GDPR.。
  8. Your consent of data provision
    Provision of personal data isn’t a statutory or contractual requirement, or a requirement necessary to enter into a contract. Data subject is not obligated for making contract. But you can’t register as exhibitor or visitor unless you provide your personal information required to fulfill onthe form.
  9. Automated decision-makingincluding profiling
    We do not use personal data for any automated decision-making including profiling to create or perform contractual relationships.
  10. Encrypted transmission
    The inquiry form of the respective exhibition organized by Tokyo Big Sight Inc. uses encrypted transmission via SSL for the purpose of personal data protection.
  11. Implement appropriate measures
    Tokyo Big Sight Inc.implements appropriate technical and organizational measures to ensure a level of security appropriate to the risk.

General Privacy Statement on the organization of trade fairs for JIMTOF 2024 in PDF, please click here

Please check that you have read and understand the above statements.

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